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Code of Conduct

EduMitra Education - Student Code of Conduct

Effective Date: December 8, 2025 | Last Updated: December 8, 2025

Table of Contents

  1. Introduction & Purpose
  2. Academic Integrity
  3. Conduct & Respect
  4. Platform & Resource Usage
  5. Attendance & Participation
  6. Professional Conduct
  7. Consequences & Discipline
  8. Appeal Process
  9. Grievance & Complaint
  10. Conflict of Interest & Bias
  11. Confidentiality
  12. Violations Specific to Exams
  13. Rights & Responsibilities Summary
  14. Special Situations
  15. Implementation & Oversight
  16. Contact Information
  17. Acknowledgment

1. Introduction & Purpose

1.1 What is the Student Code of Conduct?

The Student Code of Conduct ("Code") establishes behavioral standards and expectations for all students enrolled in EduMitra Education programs. This Code promotes:

1.2 Who Must Comply?

This Code applies to:

Scope extends to:

1.3 Governance

2. Academic Integrity

2.1 Prohibited Conduct

The following constitute academic dishonesty:

Plagiarism:

Cheating:

Fabrication:

Collaboration Violations:

Exam Violations:

2.2 Authorized Assistance & Collaboration

The following are PERMITTED:

✓ Study Groups:

✓ Tutor/Counselor Help:

✓ Technology & Tools:

✓ Approved Collaboration:

2.3 AI & Generative Technology Use

EduMitra's Position: Limited and disclosed use of AI tools is acceptable if:

Permitted Uses:

Prohibited Uses:

Disclosure Requirements:

When you use AI tools, you MUST:

  1. Acknowledge in your submission:
    • What tool you used (ChatGPT, Claude, etc.)
    • What you used it for (brainstorming, editing, etc.)
    • Percentage of final work that's AI-generated
  2. Example disclosure statement: 
    "I used ChatGPT to brainstorm essay structure and edit 
the final draft. The core research, writing, and analysis 
are my own. AI-generated content represents approximately 
15% of final submission."
  3. Citation format:
    • Treat AI like a tool in your Works Cited
    • Example: "ChatGPT, OpenAI, https://chat.openai.com, December 2025"

Instructor Guidance:

Note: Using AI without disclosure will be treated as plagiarism/cheating.

2.4 Consequences for Academic Dishonesty

First Violation:

Second Violation:

Third Violation or Serious Case:

3. Conduct & Respect

3.1 Respectful Interaction

All interactions must be:

In Forums & Discussions:

In Communications:

3.2 Prohibited Conduct

The following are NOT tolerated:

Harassment:

Discrimination:

Sexual Harassment:

Bullying:

Offensive Language:

Intellectual Property Violations:

3.3 Reporting Misconduct

How to Report:

  1. Direct to person (if safe): Address issue respectfully.
  2. To counselor: Report through academic counselor.
  3. To conduct committee: Email conduct@edumitra.com.
  4. Anonymous reporting: Use anonymous form on platform.
  5. Emergency: Contact campus security or law enforcement.

What to Include:

Protection Against Retaliation:

3.4 Investigation & Discipline Process

Step 1: Report Received (Immediate)

Step 2: Investigation (5–10 business days)

Step 3: Determination (7–14 days)

Step 4: Notification (Immediate)

Step 5: Appeal (if applicable)

See Section 8 for appeal process.

4. Platform & Resource Usage

4.1 Acceptable Use

You agree to:

✓ Lawful Use Only:

✓ No Unauthorized Access:

✓ Appropriate Content:

✓ System Protection:

✓ Bandwidth Responsibility:

4.2 Prohibited Activities

Hacking & Unauthorized Access:

Disruption:

Illegal Activity:

Misuse of Data:

4.3 Security & Privacy

Your Responsibilities:

EduMitra's Responsibilities:

Consequences for Security Violations:

5. Attendance & Participation

5.1 Expectations

For Distance/Online Programs:

Assignment Submissions:

Exam Participation:

Course Engagement:

Attendance (if required):

5.2 Technical Issues

If You Experience Technical Problems:

  1. Document the issue:
    • Note exact time
    • Screenshot error message
    • Describe what you were doing
    • Note device/browser/connection type
  2. Report immediately:
    • Email support with documentation
    • Include enrollment details
    • Describe impact (deadline missed, exam failed, etc.)
  3. Mitigation:
    • We review each case individually
    • May allow resubmission or retake
    • Requires proof of technical issue
    • Not granted for user error

What's NOT Covered:

5.3 Reasonable Accommodations

Students with Disabilities:

EduMitra provides reasonable accommodations for documented disabilities.

To Request:

  1. Register with Disability Services (if available)
  2. Provide disability documentation
  3. Discuss accommodations needed
  4. Work with us to implement
  5. Regular review and adjustment

Possible Accommodations:

Process:

6. Professional Conduct

6.1 Professional Standards

Working Professionals Remember:

6.2 Workplace Conduct

If Study Relates to Your Job:

Disclosure of Conflicts:

6.3 Conduct at Events & Locations

At EduMitra Events:

At Exam Centers:

In Virtual Meetings:

7. Consequences & Discipline

7.1 Violation Categories

Minor Violations:

Moderate Violations:

Serious Violations:

Zero Tolerance (Automatic Expulsion):

7.2 Sanctions

Educational:

Academic:

Administrative:

Reporting:

7.3 Mitigating & Aggravating Factors

Factors Considered:

Mitigating (May Reduce Penalty):

Aggravating (May Increase Penalty):

8. Appeal Process

8.1 Right to Appeal

You can appeal if:

You CANNOT appeal on:

8.2 How to Appeal

Step 1: Request Appeal (Within 10 days)

Step 2: Appeal Review (5–7 days)

Step 3: Appeal Hearing (If accepted, 10–14 days)

Step 4: Appeal Decision (Within 3 days)

Step 5: Final Decision (Binding)

Decision is final (no further appeal). Only exception: Due process violation (escalate to Director).

8.3 Appeal Representation

You may:

9. Grievance & Complaint

9.1 Formal Complaint Process

For Non-Conduct Issues:

If you have a grievance about:

Step 1: Informal Resolution (First)

Step 2: Formal Complaint

Step 3: Investigation

Step 4: Resolution

9.2 Anti-Retaliation Policy

We prohibit retaliation against anyone who:

Retaliation includes:

If You Experience Retaliation:

10. Conflict of Interest & Bias

10.1 Investigator/Hearing Officer Bias

You can challenge investigator/officer if:

To Challenge:

11. Confidentiality

11.1 What Stays Confidential

Conduct records are confidential:

Exceptions:

Who Knows About Violations:

11.2 Your Records

You have right to:

To Request Access:

12. Violations Specific to Exams

12.1 Before the Exam

Do:

Don't:

12.2 During the Exam

Proctoring Rules:

You agree to:

Exam Violations Include:

12.3 Exam Failure & Retakes

If You Fail:

Extended Delays:

13. Rights & Responsibilities Summary

13.1 Your Rights

As an EduMitra Student, You Have:

✓ Right to Education:

✓ Right to Fair Treatment:

✓ Right to Due Process:

✓ Right to Privacy:

✓ Right to Resources:

13.2 Your Responsibilities

You Agree To:

14. Special Situations

14.1 Mental Health & Wellness

If You're Struggling:

Support Available:

If Someone Threatens Harm:

14.2 Financial Hardship

Financial Difficulties:

14.3 Substance Abuse

Policy:

Support:

15. Implementation & Oversight

15.1 Training & Communication

EduMitra Will:

You Agree To:

15.2 Policy Updates

This Code may be updated:

You Will Be Notified:

Your continued enrollment constitutes acceptance of updates.

16. Contact Information

For Conduct & Code Questions:

For Appeals:

For Grievances:

For Anonymous Reporting:

For Urgent Issues:

17. Acknowledgment

By enrolling in EduMitra Education, you acknowledge:

Document Version: 1.0
Last Updated: December 8, 2025
Effective Date: December 8, 2025
Next Review: December 8, 2026

📄 Code of Conduct